Successful Grant Writing
Prepared by Debora Rice, PhD
Presented by Ivan Page, PhD for Residency
Types of grants
Program support **
** Typical for social work grant writers
Discuss the types of typical grants and how they apply to social work organizations
Give examples of each type
Federal, state, & local government
National, regional, & local foundations
Discuss the options for accessing funding
Government funding is becoming less available, look beyond the government.
How is crowdsourcing becoming a viable option?
Research the funder
Yes, you can do lots of the research online but Pick up the phone! Call the program officer. Build the relationship.
Request guidelines, annual reports, and other pertinent information from the foundation before sending a grant proposal. You may be able to download most of this information from the organization’s Web site but still call the program officer.
Make sure your need fits within their funding priorities, don’t just make it fit
If it is not within the priorities, and don’t send it
Focus on folks you know
Do you know the anyone involved?
Run the names of the trustees and foundation staff by your board. They often run in the same circles, and one phone call can help put your grant proposal on the top of the pile.
A large part of grant making is about relationship! Build the relationship!
Need or Problem Statement
Program Objectives &
Budget & Budget Justification
All grants have their own set of instructions – you need to follow them carefully
These are the typical elements of most grants
Need or Problem Statement
Don’t find money then create a program – identify the need first…then search for a funder with similar priorities/interests
Use current statistics to prove the need – tables, charts, maps, etc. Visual are helpful.
Use anecdotes, case examples, client testimonies – paint a picture, tell a story – make your case come alive.
Create a clear link between the problem or need identified and the grant maker’s funding priorities
Example Demonstrating Need
The Office of Immigration and Refugee Services (OIRS) works with immigrant DV/SA victims living throughout the state. Most of New Hampshire’s immigrants live within the state’s two largest cities (Nashua and Manchester), where the primary offices of OIRS are located. However there are growing immigrant concentrations in the Upper Valley (Lebanon and Hanover), the Seacoast Region (Portsmouth and Dover), and Concord. Pertinent demographics2 are as follows:
|Foreign-born population||Persons below poverty level||Language other than English spoken at home|
|State of NH||5.7%||9.2%||7.9%|
An example of providing statistics to demonstrate need.
This is where you get to tell your story – describe your program
Describe both the vision and the practical approach of the project or program.
Demonstrate you understand the the subject matter.
Summarize how the project or program will be implemented, be specific where will it happen, what time of day, how will participants get there, etc.
Provide a profile of the clients you will serve (if applicable) and how you intend to connect with them.
Summarize the plan of action and the timeline for the project or program.
Describe how you will staff the project, and who will be involved (including volunteers, consultants, evaluators, and staff).
Program Goals & Objectives
Write SMART goals – Specific, measurable, attainable, relevant, time-based
Clearly relate objectives to one or more of the goals
Example SMART Goals/Objectives
Goal: To enable at least 45 immigrant DV/SA victims to establish legal presence and permission to work in the U.S., and free themselves from abusive relationships during the 2017 – 2018 fiscal year.
Provide immigration-related legal services for at least 45 DV/SA victims annually;
Give and receive 30 – 45 cross-referrals for immigrant DV/SA cases with collaborating organizations annually;
File immigration petitions (U Visa, VAWA petition, Employment Authorization, Adjustment of Status, etc.) for 100% of eligible clients;
Successfully adjudicate at least 90% of accepted immigration-related DV/SA legal cases
Example Logic Model
|Services to Immigrant Women Survivors of DV/SA|
|Agency, hospitals, community agencies, & courts identify women who are immigrants and survivors of DV/SA to participate in program||Program provides immigration related group sessions staffed by the program manager and 3 immigration attorneys delivered at the community library 2 times per week for 1.5 hours||45 Immigrant women who are survivors of DV/SA attend program||Women are knowledgeable of rights and resources available Women have access to legal representation||Women are safe from abusive relationships||90% of accepted immigration cases result in women receiving legal status||Women are free to participate fully and safely in home, school, work, and community life.|
|Agency provides MSW program manager, attorneys, and court-approved educational tools|
Outcomes-based evaluation looks at impacts/benefits/changes to your clients (as a result of your program’s efforts) during and/or after their participation in your programs.
Outcomes evaluation can examine these changes in the short-term, intermediate term and long-term
This is where you document how you will establish the proof the your program is making a difference.
Think carefully about how you design the evaluation plan – if there is a local college or university nearby, see if there are folks there who could assist with the evaluation or analysis to give a third party perspective.
Example Outcome Evaluation Plan
The program is successful when victims are awarded legal status, are safe from abusive relationships, and are free to participate fully in school, work, and life in their communities.
Methods for evaluating success, progress, and areas in need of improvement:
1. Intake records
2. Referral records
3. Casework files
4. Adjudication results
5. End of service client surveys
6. Reports/data from collaborative partners.
Budget & Budget Justification
Costs should tie directly to the activity
Strive to show community support through in-kind contributions of time, services, space, supplies, etc. Discuss what in-kind means
Don’t forget to show evaluation costs
Include administrative costs, if possible
For the budget justification, go through each line of the budget and write one or two sentences to clarify how you determined the cost for each line item. Show your calculations. Don’t assume! Give details.
If you are buying things like computers, etc. show how you have searched for the best deal.
|B. Fringe Benefits||$7,800||$7,845|
|Total Direct Costs||$54,500||$65,515|
|I. Indirect Costs||$5,500||$6,501|
|Total Project Costs||$60,000||$72,016|
Budget Category Amount Federal Match
“Indirect costs” is a line used for overheard and is typically a percentage of the entire budget. Some grants will allow this and others won’t – be sure to check.
Example budget narrative
C. Travel –
Purpose of Travel, Location, Item Computation
Client-Related Travel to Client homes, Immigration Court, USCIS offices, records/investigation
Avg. 60 miles/client x 45 clients x $0.50/mile = $1,350
Follow directions precisely
Check the address before you send the grant
Don’t wait until the last minute
Don’t use Express Mail to send your application
Don’t send “fluff”
After the Award
If you are awarded a grant, be sure to send a thank you and progress reports.
If the local newspaper, etc. do a story on your program or a video about it, send a copy to the funder saying thank you again!
Keep in touch with your funding sources – if you build a solid relationship, you may have other opportunities
After the Rejection
Recycle your rejected proposal
A rejected proposal does not always mean the idea was rejected
Call the program officer to obtain reviewer comments, if possible – they won’t always share these but if the don’t give the actual comments, they may share global issues that can help you strengthen your proposal for next time.
Rewrite, revise, resubmit
Offers nonprofit organizations, educational institutions, and government agencies the opportunity to identify potential funding sources for their programs or projects as well as resources to mentor these organizations through the grantseeking process.
Offers nonprofit organizations transformative technology solutions and skills
Federal government website where agencies post discretionary funding opportunities, along with resources to help grantees apply for them
Grant Proposal Writing Tips www.cpb.org/grants/grantwriting.html
Resource published by the Corporation for Public Broadcasting that provides guideposts for the grant- writing process.
Grantwriting Basics www.gse.harvard.edu/~hgseosr/toolbox.html
Ten tips for writing a successful proposal, along with additional resources for grant writers.
Grant Writing Tips www.seanet.com/~sylvie/grants.htm
Grant-planning questions, basic elements of good proposals, and links to grant resources from an experienced grant writer.
Additional Resources, contd.
Grant Writing Tip Sheets http://grants.nih.gov/grants/grant_tips.htm
General grant-writing tutorials as well as specific information about applying for National Institutes of Health grants.
Non-profit Guides www.npguides.org
Grant-writing tools for nonprofits, including tips, sample proposals, and links.
Grant example reference
STATE OF NEW HAMPSHIRE DEPARTMENT OF JUSTICE Victims of Crime Act (VOCA) Assistance Application for Funding 2017
Catholic Charities New Hampshire; Office of Immigration and Refugee Services
Retrieved from: Grantstation on August 2, 2017, https://grantstation.com/writing-proposals/award-winning-proposals